How to use the empower® AI Text Assistant in PowerPoint, Word, and Outlook

1. Understand what the empower AI Text Assistant does 0:00

• The AI Assistant is a text-based AI tool designed to help with everyday writing tasks.
• It can be used to:
  • Refine text
  • Shorten text
  • Rewrite text
  • Translate text
  • Create/generate new content
• It is available in PowerPoint, Word, and Outlook.

2. Find the empower AI Text Assistant in the ribbon 0:09

• In PowerPoint and Word, the AI Assistant appears on the Empower ribbon or at the end of the Home toolbar.
• In Outlook, it appears when you are inside an email (replying or composing), not on the normal toolbar.
• The tool works the same way across apps once opened.

3. Select text and open the empower AI Text Assistant 0:24

• Highlight the text you want to work on.
• Open the AI Assistant tool.
• This is the starting point for improving, rewriting, or translating existing content.

4. Use built-in prompts to transform text 0:34

• The AI Assistant includes pre-made prompts you can choose from.
• Common options include:
  • Improve that text
  • Shorten that text
  • Rewrite that text
  • Improve my text
• These prompts quickly change the selected text for you.

5. Enter your own custom prompt 0:51

• You are not limited to the built-in options.
• You can type your own prompt for a specific task.
• Example shown in the video:
  • Translating text to French
• This makes the tool flexible for different writing needs.

6. Save frequently used prompts as favorites 1:07

• If you use a prompt often, you can save it.
• Mark the prompt as a favorite and give it a name.
• Example shown:
  • A prompt that creates little headings
  • A translation prompt saved as French
• Saved prompts can be added to your toolbar for quick access.

7. Generate new content in Outlook emails 1:37

• The AI Assistant can also create content from scratch, especially in Outlook.
• Example shown:
  • Prompting it to write an email about setting up a meeting
• The tool generates a draft email that you can:
  • Review
  • Accept
  • Tweak as needed
• This is useful for speeding up everyday email writing.

8. Install the tool separately if needed 2:25

• The AI Assistant is part of the subscription, but it is installed as a separate add-on.
• This is intentional because some organizations may not allow AI tools by default.
• If you do not already have the install link:
  • Check the email you received when signing up
  • Or contact the provider to request the link
• Once installed, the tool is available wherever you need it.

9. Key takeaway 2:45

• The AI Assistant is designed to be quick, easy, and practical.
• It helps with everyday tasks across Office apps by saving time on writing, editing, translating, and drafting content.

Watch the full video here